Systems
ERP
For a company whose work runs past the counter, IUBits builds an ERP around purchasing, stock, production, and accounts. The system follows that company’s own steps, documents, and approvals.
IUBits
Software for the business you actually run
IUBits is a software company. The main service is a point-of-sale and operations system: the counter, the job, the stock, the team, and the books in one place. Each business gets its own account.
Main service
A POS that knows the trade
A shop owner signs in and works in their own business. Staff sign in on the same account with only the modules the owner has turned on for them. Bills, stock, attendance, and finance stay inside that business. A second shop can be added, and stock can move between shops.
The screens change with the trade. A garage admits a vehicle and writes a job card. A clothing shop rings up a garment. A cottage checks a guest into a room. The shared pieces — customers, payments, payroll, and reports — sit under that difference, so a tyre shop is not asked to run a clothing catalog, and a clothing shop is not asked to count engine oil.
- Owner
- Runs the business, sees finance, and decides what each staff login can open.
- Staff
- Bills, restocks, and uses only the modules the owner has allowed. They can see their own shifts and apply for leave.
- IUBits
- Sets up the business, chooses the trade, and turns the optional modules on for that account.
Customers
Who the POS is for
Ten trades. Each account is opened as one of these, and the menu, the bill lines, and the daily work follow that choice.
Garages
Admit a vehicle, open a repair job, a service job, or both on one card, sell parts from stock, and follow the job until it is paid.
Paint shops
Admit the vehicle, bill panel labor, and draw colour and material from stock. The counter can also sell paint without opening a full job.
Tyre shops
Admit the vehicle, bill fitting labor, and sell tyres and parts from inventory, with suppliers and warranties available on the same account.
Device repair
Admit a phone or appliance, bill labor and spares, and track unique units by IMEI or serial when that module is on.
Stores
Sell from the counter, keep stock, and optionally add repair bills, warranties, purchase orders, and serial numbers.
Mobile shops
Sell handsets and accessories, look up a unit by IMEI, and run repair bills and warranties beside the sales counter.
Garments
Ring up clothing at the counter, keep a catalog with sizes, bill alterations, and set sales targets for the team.
Clothing shops
Sell from the clothing floor: browse by category, scan a barcode, show the sale on a customer display, and take cash, card, QR, or credit.
Salons
Book appointments, sell service packages and add-ons, and ring up retail products from the same till.
Cottages
Keep rooms and nightly rates, check guests in, and bill room nights, meals, and extras on one stay.
What is in the system
Features, by the work they do
A new account starts with the modules that trade needs every day. Extra modules stay off until IUBits turns them on for that business. Staff then see only what the owner allows.
Selling and billing
- Billing
- Quotations, job cards, orders, and sales. Record cash, card, bank, and cheque, and keep the balance that is still owed.
- Counter sale
- An instant bill for a walk-in. Garages and workshops use it for a quick part sale. Clothing shops, salons, stores, and mobile shops use it as the till.
- Customers
- A directory of people you serve, with their history, outstanding balance, and a statement you can open for one customer.
- Line discount
- A discount on a single line, between the rate and the total. A line that falls under cost after the discount is flagged.
- Bill by SMS
- Send the customer a link to the quotation or the paid bill.
- WhatsApp bill
- Share that same bill link on WhatsApp.
- Owner bill SMS
- When staff send a bill by SMS, the shop owner can receive the same link.
- Warranties
- Put a warranty on a job or a sale in months or years, and look it up later.
- Bill profits
- See revenue, the cost of stock used, and profit, including bills that are still on credit.
Workshop and jobs
- Admit a vehicle
- Open a job card when a vehicle arrives. Device repair uses the same step to admit a phone or appliance.
- Repair and service
- Garages can keep mechanical repair and periodic service as separate kinds of work, or put both on one card.
- Admit photos
- Attach up to five photos when the vehicle is admitted.
- Job board
- A board of open jobs so the floor can see what is waiting, in progress, and ready.
- Bay calendar
- A day view of bays, time slots, the vehicle in each bay, and the technician on it.
- Job photos and videos
- Up to fifteen photos and five short clips on a garage job. The customer sees them on the bill link. They are removed after six months.
- Technicians on the bill
- Print the technician’s name on each labor and service line.
- Free service
- Mark a job free for the customer, including parts. Technician commission still uses the line prices.
- Job commission
- Monthly commission for the team on paid jobs. Repair labor counts in full, service labor at half, and the employee receives 10% of the amount above salary.
- Next-service reminders
- An SMS or WhatsApp before the next service date, for garages that run service jobs and bill SMS.
- Salon appointments
- Book salon appointments, packages, and add-ons.
- Cottage stays
- Rooms, nightly rates, check-in, and charges for meals and extras.
- Store and phone repairs
- A repair bill next to counter sales, with its own profit, for stores and mobile shops.
Stock and suppliers
- Inventory
- Parts, tyres, colour, spares, and shop items. Selling a stocked line reduces the quantity on hand.
- Edit inventory
- The owner can add, change, and remove items, including the quantity on hand. A staff login can do that only when the owner allows it.
- Product catalog
- Clothing and salon retail: items, sizes, and stock for the counter.
- Suppliers
- A supplier list and goods-received notes when stock comes in.
- Purchase orders
- Raise a purchase order, receive part of it, record the goods receipt, and track what you still owe the supplier.
- Part fitment
- Cross-reference a part and see which vehicle it fits while you are at the counter.
- IMEI and serial stock
- Phones and devices kept as individual units, each with an IMEI or serial, rather than a single quantity.
- Station consumables
- Issue a bulk tin, such as shampoo or a wash chemical, to the bay. Stock drops when the tin is opened, and the cost of each wash is worked out from the services you billed.
- Several shops
- One business can run more than one shop, and move stock from one shop to another.
Team, payroll, and money
- Team
- Employee records, a home shop, and a link from the person to their staff login.
- Shifts and leave
- Staff see their own shifts and apply for leave. The owner approves leave.
- Targets
- Sales targets for a garment team.
- Attendance
- Punch in and out, and review the month.
- Payroll
- Monthly pay calculated from attendance.
- Staff access
- The owner chooses which modules each staff login can open. Turning a module off hides it from that person’s menu.
- Finance
- Income, expenses, and profit for the month. Garage accounts can split every expense into repair or service and see the two totals apart.
- Day-end cash-up
- Cash, card, bank, and cheque against the drawer count, for each cashier and each shop.
- Reports
- Trends for the business. Garages can also count billed service add-ons, sold quantity against a full service, and the revenue from them.
- Finance download
- The monthly finance report as Excel or PDF: the daily table alone, or every day’s lines as well.
- English and Sinhala
- The working screens can be switched between English and Sinhala. Money is kept in Sri Lankan rupees.
Besides the POS
ERP systems and websites
Web
Websites
Static sites for a fixed story — a workshop, a studio, a product line — and dynamic sites whose pages, catalogs, and forms change as the business does. Both are laid out for a phone and for a wide screen.